Stop trawling through emails and hunting down missing credit notes. Westgate Moore’s accounts payable automation software eliminates manual statement matching, prevents financial leakage, and ensures 100% ledger accuracy.
What is Accounts Payable Automation?
Accounts payable automation is the process of using smart technology to handle the heavy lifting of your AP department. Instead of clerks manually ticking off invoices, checking for duplicate payments, and chasing suppliers, automated AP solutions step in to do it instantly.
Our software manages statement matching, flags missing credit notes, and identifies duplicates without human intervention – turning a historically reactive department into a proactive, strategic powerhouse.
Transform Your AP Department with Our Automated Software
Say goodbye to the end-of-month panic. Our portal automatically receives daily statement updates via a secure SFTP connection. We even contact your suppliers directly to onboard them onto the system. From there, the software instantly matches statements to your purchase ledger, highlighting exactly what is missing so your team only deals with the exceptions.
Think of our software as your financial safety net. Before a payment run ever goes out, our automated auditing tools scan your ledger to flag overpayments, incorrect payment amounts, and duplicate invoices. Stop recovering lost funds after the fact – prevent the financial leakage before it happens.
Why Choose Westgate Moore’s Accounts Payable Software?
Upgrading to an automated system isn’t just about saving time; it’s about protecting your bottom line.
Total Accuracy
Eliminate the human error inherent in manual data entry and spreadsheet cross-referencing.
Massive Time Savings
Process hundreds of supplier statements in minutes rather than hours, freeing up your AP clerks for higher-value, strategic tasks.
Maximised Working Capital
Automatically catch missing credit notes and capitalise on early settlement discounts that you would have otherwise missed.
Better Supplier Relations
Ensure accurate, on-time payments and benefit from automated, transparent communication with your vendors.
Seamless Integration with Your Existing Purchase Ledger
Implementing new accounts payable software shouldn’t disrupt your daily operations. Westgate Moore’s platform is built for fast, frictionless integration.
Using secure, daily SFTP updates, our cloud-based software syncs perfectly with your existing ERP or purchase ledger. No complex IT overhauls – just a user-friendly reporting dashboard that gives your Finance Directors total visibility from day one.
Frequently Asked Questions
How does accounts payable automation reduce fraud?
Accounts payable automation reduces fraud by enforcing strict segregation of duties, automatically matching statements to your purchase ledger, and proactively flagging unusual, incorrect, or duplicate payments before they impact your bottom line.
Will AP automation replace my accounts payable team?
No. AP automation is designed to eliminate manual, repetitive data entry. This frees up your accounts payable clerks to focus on higher-value tasks, strategic planning, resolving flagged discrepancies, and building better supplier relationships.
How fast can we implement Westgate Moore's AP software?
Implementation is designed to be seamless with your existing purchase ledger and tech stack. We utilise secure, daily SFTP updates to ensure a rapid, user-friendly onboarding process for your finance department.
What our customers say
WMA came in at a time when our AP section were at their busiest, so we were pleasantly surprised at how unintrusive the process they undertake is. Chris and his team do all the hard work and rarely need to bother the team. One thing that jumps out to me is their attention to detail and willingness to leave no stone unturned in investigating potential recoveries, and alongside their competitive fees, all of us in DPDgroup have been very happy with their work to date. On a people level Chris, Tom and the team have been great to work with.....feels like they have been part of our team for years and are very easy to speak with. From a recovery perspective, I have been very happy with the different types of recoveries they have found. All in all it has been a very positive experience and I would recommend WMA to anyone who was looking to undertake an AP Recovery audit.
The introduction of automated software to Reconomy’s Finance Department has proven to be a massive timesaver in relation to our monthly supplier statements. For some of our biggest suppliers, monthly statements can regularly exceed 10,000 lines, each of which must be manually checked against invoices received and can take many hours to collate. With the automated SSR solution this same process can be achieved in under 60 seconds, providing us with a full breakdown of matches, along with a list of any missing invoices, which we can then refer on to the supplier. It’s a fantastic piece of software and very cost effective. This is another great example of Reconomy seeking out and implementing digital technology to improve our efficiencies and productivity for the benefit of our customers and suppliers alike.
